II On Officers

a. The head should actively promote activities, which support the guild's purposes, he is solely responsible for the scheduling of official meetings, and he or his chosen representative will run them in an orderly and fair fashion. The head is also responsible for overseeing the duties of the other officers.

b. The chronicler should publish a newsletter on a regular basis, no less than four times annually. He is responsible for distributing these newsletters and keeping auditable records of the costs involved. The chronicler is also responsible for the regular publication and distribution of a guild directory. He or his deputy is to keep minutes of official meetings.

c. The treasurer should keep auditable records of any transactions involving guild funds, and is responsible for the security of these funds. Moneys, records, and reports shall be kept in accordance with kingdom and society regulations, and the treasurer is required to make timely quarterly and domesday reports tot he kingdom treasurer, with copies submitted to the other officers.

d. Guild officers shall be selected by simple majority votes of the membership represented a t official meetings. Elections shall primarily be held crown tourney events, unless otherwise required for individual replacements. The head shall be elected at spring crown, and the chronicler and treasurer shall be elected at fall crown. The official full term of office shall be one year or the time remaining until the next crown appropriate for that office's election. Officers may run for re-election. An officer may not run for a different office if their terms would overlap. Officers must be paid members of the SCA for the duration of their terms of office.

III Provisions for Amendment of this Charter.

a. A proposed amendment should be published in the kingdom or guild newsletter prior to the meeting in which it will be discussed.

b. the proposed amendment may be debated at the meeting, and then a vote will be taken of the members represented. Should the proposed amendment receive a two-thirds majority approval, the amendment and a record of the vote will be forwarded tot he crown for approval. If approval, the amended section of the charter should then be published in the next guild and kingdom newsletter.

IV. Enactment

Bylaws of the Cookery guild of Calontir

I. On Membership, official meetings and rules of proxy

a. A person or group associated with the SCA may become of member of this guild by submitting their request in writing to the chronicler of the guild. This request should include SCA and mundane names, mailing address, and telephone number whenever possible. Information which the member should prefer withheld from the membership list publication should also be indicated at this time. Each member has the responsibility to correct and update this information whenever necessary.

b. Membership may be revoked or denied only through unanimous consent of the three officers or at the request of the member concerned. The officers should consider this course of action when a member has been inactive for an extended period of time or under extreme circumstances where they deem it necessary and appropriate.

c. All guild business pertaining to guild structure (such as amendment to these bylaws and the election of officers) shall be voted on at official meetings. Two such meetings a year will be held -- one at each crown tournament. A meeting agenda should be published in the newsletter whenever possible or allow members time for due consideration of the issues and a change to vote in writing if they are unable to attend a meeting. Each member represented at the meeting will be entitled to one vote on each issue. The guild should keep the meetings brief, and members should endeavor to attend them.

d. All guild business not explicitly mentioned in section c (such as eating and discussing cookery) may take place at unofficial meetings anywhere and anytime.

e. A member's right to vote at a meeting is not transferable. However, any member who is unable to attend a meeting is encouraged to submit his votes in writing; either hand-delivered or mailed to an officer. Votes received after the meeting are null and void.

f. Members should be encouraged to share their creativity and enthusiasm by teaching, submitting material to the newsletter, and developing new ideas for guild activities.

III On officers

a. Officers may appoint deputies whenever appropriate. Officers and their deputies should be present at official meetings.

b. Nominations for guild officers should be submitted to the Chronicler at least six weeks prior to an election for publication in the newsletter. At least three weeks before the election, the Chronicler will publish a newsletter containing the names of all nominees. Nominees will be contacted by the head and asked to submit a letter of acceptance and proof of SCA membership by theta time of the election. Nominees failing to honor these provisions will be stricken from the ballot. Write in nominations will be disallowed. A member may nominate himself for an office.

c.1. When the head and another officer consider the third officer to be in gross misconduct of his office, and they have exhausted all reasonable efforts to change that officer's conduct, they shall have the authority to remove that officer from duty and appoint a temporary replacement. In the next newsletter the officers shall report tot he membership explaining the misconduct and actions taken. An election will be held for the vacated position at the next appropriate crown in the usual fashion.

c.2. When two officers consider the head to be in gross misconduct of his office, and they have exhausted all reasonable efforts to change his conduct, they should appeal directly to the crown for intervention. They should provide the crown with complete information relevant tot he misconduct and the actions, which they have already taken. Should the crown decide to replace the head, the officers should offers suggestions regarding replacements. Under these circumstances an officer might assume the role of head while his previous position is temporarily held by another person. In the next newsletter the officers shall report to the membership about the misconduct and actions taken. An election will be held for the vacated position at the next appropriate crown in the usual fashion. An officer who the crown had re-appointed to head should resume his old office after the new election if his term is not over.

c.3. An officer removed through this process may appeal to the crown or the kingdom quarter courts if he believes he has been treated unjustly.

d. Each local guild chapter should elect a representative to act as contact person, that appointment subject to the approval of the head. The contact person shall be a deputy of the head, with responsibilities the head shall determine and should actively promote the accessibility of the guild and its information to the populace and local membership.

III On the Newsletter

a.1. The cookery guild newsletter shall be called rolling scone magazine. All articles, drawings, and other information relating to period foods are fair game for this publication -- including material about the planning, preparation, serving, eating, and documentation of medieval foods. Cookery guild activities, meetings, and meeting agendas will also be listed. The needs of feastocrats and private cooks should both be addressed wherever possible. Provision should be made for research articles letters of comment, and recipes. An emphasis on primary sources should be encourages. All sources used should be credited, and all copyright laws must be observed.

a.2. While the chronicler is responsible for the editing of this newsletter, the members submitting material are primarily responsible for the substance of that information.

b. A yearly donation will be solicited from the membership to defray the expenses for this newsletter. The amount of the donation should be determined by the officers and announced to the membership at the fall crown official meetings. Membership shall not be dependent on donations, through members should be encouraged to receive the newsletter.

c. Copies of rolling scone magazine will be sent to all donating members and should be forwarded gratis to the cookery guilds throughout the known world. Some copies should be available for direct sale at a rate determined by the officers.

IV PROVISIONS for Amendment of these Bylaws

a. A proposed amendment should be published in the newsletter prior to the meeting in which it will be discussed.

b. The proposed amendment may be debated at the meeting, and then a vote will be taken of the members represented. Should the proposed amendment receive a two-thirds majority approval, the amended bylaw should then be published in the next guild newsletter.

V. Enactment

This set of bylaws approved by the Calontir cookery guild’s charter membership at fall crown tournament as A.S. XXII, in the Barony of Vatavia.

Home            Kingdom of Calonir            Charter             Goals            Membership             Meetings/Minutes
SCA         Classes         Projects            Feasts/Menus/Recipes             Links            Contacting Us